9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods working with an external business to deal with payroll jobs such as combining payroll data, calculating earnings, handling tax guidelines, administering worker advantages, and ensuring timely payroll.

Outsourcing payroll not just conserves organizations time however likewise makes sure compliance with legal requirements. Outsourcing to a payroll specialist can assist avoid issues that emerge with internal payroll, like keeping up to date with altering tax laws or by hand fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized services with easy to use user interfaces, seamless combinations with personnels and accounting software, and scalability to fulfill the needs of organizations of all sizes. These features make sure total payroll management, whether you're dealing with a couple of employees or a global labor force.

Security and Compliance

Each solution was assessed for its capability to safeguard sensitive data and make sure compliance with ever-changing tax policies and labor laws. Strong security procedures and updated compliance qualifications are essential for lessening dangers and avoiding penalties.

Customer Support

We thought about the accessibility of responsive consumer support, training resources, and ongoing assistance to guarantee organizations can rely on their chosen payroll provider. Comprehensive assistance helps avoid payroll mistakes and fixes problems quickly when they occur.

Reputation

To make sure dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, together with market recognition and third-party audits, to confirm each tool's efficiency and credibility. A solid track record suggests a track record of delivering consistent, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of business on these variety of criteria, we have actually developed the supreme list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll supplies an extensive service for handling worldwide payroll and work, making it ideal for services of any size. The platform's Employer of Record (EOR) services make it possible for seamless payroll processing for both international employees and contractors in over 180 countries.

Playroll uses a Global Payroll Management solution that uses companies full control and flexibility to integrate their preferred payroll vendors per region, with no need to rip and change their existing set-up at fun time and expense. The services consist of GP Analytics, an effective tool for tracking and picturing payroll data from throughout the world. GP Manager combines international payroll processes along with innovative analytics functions, to provide you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in global employment services, focusing on in-house legal expertise.

Key Features Overview

- payroll processes into one central center while supplying flexible combinations with existing vendors and in-house operations.

- Map payroll information from any data source, featuring combinations with leading accounting software application.

- Quick release of software application and automated supplier onboarding.

Multi-vendor payroll for paying employees through various companies.

- Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various regions.


Global Payroll Pricing

Starting at $3 per worker.

Pros

- Quick setup with low application costs, conserving time and resources.

- No need to change existing payroll operations or relied on local service providers.

- Real-time currency management and conversion functions for worldwide payroll.

- Advanced automation for payroll tasks throughout over 180 countries.

- Built-in compliance features with digitized audit tracks.

- Access to knowledgeable customer assistance for services of all sizes.

- Dedicated support readily available at no extra expense.


Cons

- Limited integration choices with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your requirements, with complete combination with existing payroll service providers and systems.

2. Paylocity

Paylocity is understood for its versatility, using a thorough outsourced payroll service suitable for mid-market organizations. It likewise offers a suite of HR and labor force management options, consisting of advantages administration, time tracking, and skill management

- Payroll and HR management.

- Employee self-service portal

- Advanced reporting and analytics

- Cloud-based payroll processing


Pricing:

- Strong HR services combination, flexible platform

- Robust reporting and analytics

- Includes a mobile app


Cons:

- Some features need a learning curve

- Pricing can be greater than competitors

- Occasional system lag

- Limited worldwide payroll capabilities

- Customization might require technical expertise.

3. Gusto

Gusto is a simple and budget-friendly payroll contracting out service, especially matched for small companies. Known for its transparent prices and ease of use, it likewise provides benefits administration.

- Automated tax filing and payments

- Employee advantages management

- Time tracking and PTO management

- HR services integration


Pricing:

Starts at $39/month + $6 per staff member.

- Affordable and easy to use.

- Offers health insurance coverage, 401( k), and other perks.

- Handles federal, state, and local tax filings.


Cons:

- Not perfect for companies with a big, complicated workforce.

- Only offered for U.S.-based staff members and specialists.

- Personalized support is only available at higher tiers.

- Limited versatility for unique payroll structures.

- Slower processing times for new companies compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted international payroll service especially developed for large business. It provides powerful multi-country payroll software application, in addition to sophisticated analytics for extensive insights into payroll data.

- Global payroll services

- Tax guidelines compliance tools

- HR services integration


Pricing:

- Offers 24/7 customer service with payroll professionals.

- Automates tax filings, payroll calculations, and guarantees compliance with policies.

- Gets in touch with various accounting software and HR tools.


Cons:

- Pricing can be high compared to competitors with simpler payroll needs.

- Added fees for tax filings, year-end reports, and certain features.

- Initial setup can be lengthy and may require extensive training.

- While support is available 24/7, reaction times and quality may vary.

5. Paychex

Paychex is a popular choice for little to medium-sized businesses, providing a series of payroll and HR services. Its intuitive platform ensures easy management.

- Automated payroll processing

- Employee benefits administration

- Time and presence tracking

- HR services for compliance


Pricing:

- User-friendly consumer service

- Strong compliance support for tax and labor laws

- Mobile app for simple payroll management on the go


Cons:

- Pricing can be greater compared to some rivals

- Some advanced features come at an extra expense

- Reports and modification choices can be restricted

- Occasional hold-ups in consumer assistance response times


6. Square

Square's payroll services are perfect for little businesses, specifically those currently utilizing Square for payments, offering easy integrations, automated tax filings, and direct deposit options.

- Simple payroll management

- Direct deposit and tax filing

- PTO and time-off tracking

- Integration with Square POS


Pricing:

$ 35/month + $5 per worker.

- Seamless combination with Square POS

- Competitive prices, particularly for small businesses with hourly employees.

- Simple and instinctive style


Cons:

- Lacks innovative HR tools and benefits administration that larger business might need.

- Best fit for retail, dining establishments, and small service-based services, however may not be perfect for highly complicated payroll requirements.

- Payroll reporting features are more fundamental compared to competitors.

- Only available for services running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll outsourcing option that combines payroll with innovative HR services, best for mid-market services.

Key Features:

- Payroll and HR services

- Workforce scheduling and time tracking

- Employee self-service choices

- Compliance with tax regulations


Pricing:

- Can integrate with HR, labor force management, and accounting software.

- Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

- Provides detailed analytics into payroll patterns, labor costs, and compliance risks.


Cons:

- Can be too intricate for small services with a high knowing curve.

- Might be more pricey than some simpler payroll solutions, especially for small companies with tight budget plans.

- Some companies may discover particular functions need IT support or additional customization efforts.
- Some users report inconsistencies in consumer service response times and issue resolution.

8. Justworks

Justworks offers payroll outsourcing along with robust HR services, making it a perfect option for small companies with hourly and employed non-exempt workers.

- Payroll processing and tax filing

- Employee advantages and insurance

- 401( k) management

- HR services and worker's compensation


Pricing:

Starts at $49/month per employee.

- Simplifies payroll processing and tax filings.

- Intuitive and user friendly control panel for workers and administrators.

- Combines payroll, benefits, compliance, and HR tools in one platform.


Cons:

- More affordable for mid-sized services than little groups.

- Less versatility in payroll and HR tools compared to some standalone options.

- Requires companies to co-employ employees, which may not fit all organization structures.

- Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers powerful payroll services and HR services to organizations of all sizes.

Key Features Overview:

- Automated payroll processing

- Tax regulations compliance

- HR services for workforce management

- Employee self-service features


Pricing:

Custom pricing based upon the scope of the organization.

Pros:

- Employees can handle their own payroll, benefits, and tax files.

- Offers extensive functions to safeguard delicate worker data.

- Advanced analytics provide valuable insights into labor force expenses, turnover, and efficiency.


Cons:

- Compared to other payroll services, Paycom can be expensive, particularly for little or midsize services.

- New users may need considerable training to totally make use of the platform.

- Some users report that workflow customization and reporting options have restraints.

- While client service is available, some users experience slow response times or problem fixing complicated concerns.

- Compared to rivals, Paycom has less combinations with other service software application, requiring more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll options available, how do you select? As a primary step, it's critical to take your organization's size and needs into factor to consider. Small companies might prefer a simpler, affordable service, while bigger services require more detailed services.

Ensure the provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to lessen interruptions. A solution that takes months to embrace can significantly impact your business - look for companies that provide fast and easy onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are committed to offering tailored client service, for organizations of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software with hands-on assistance. All in the name of making worldwide payroll and growth really basic.