9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways hiring an external business to handle payroll tasks such as consolidating payroll information, determining incomes, handling tax guidelines, administering staff member advantages, and making sure prompt payroll.

Outsourcing payroll not just conserves organizations time however likewise guarantees compliance with legal requirements. Outsourcing to a payroll professional can assist prevent issues that occur with in-house payroll, like staying up to date with altering tax laws or manually fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with easy to use interfaces, smooth integrations with human resources and accounting software application, and scalability to fulfill the requirements of businesses of all sizes. These functions ensure total payroll management, whether you're dealing with a few workers or a worldwide workforce.

Security and Compliance

Each service was assessed for its capability to secure delicate information and guarantee compliance with ever-changing tax policies and labor laws. Strong security measures and updated compliance credentials are essential for minimizing threats and avoiding charges.

Customer Support

We thought about the accessibility of responsive customer support, training resources, and continuous help to ensure services can rely on their selected payroll supplier. Comprehensive assistance helps avoid payroll errors and fixes problems promptly when they emerge.

Reputation

To make sure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, along with market acknowledgment and third-party audits, to validate each tool's performance and credibility. A strong reputation indicates a performance history of providing consistent, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these range of requirements, we have actually developed the supreme list for the finest payroll services that can be contracted out in 2025.

1. Playroll

Playroll supplies a comprehensive option for handling global payroll and work, making it perfect for organizations of any size. The platform's Employer of Record (EOR) services make it possible for smooth payroll processing for both worldwide workers and contractors in over 180 nations.

Playroll uses a Worldwide Payroll Management solution that offers businesses complete control and flexibility to integrate their favored payroll vendors per region, with no need to rip and change their existing set-up at fun time and expense. The services consist of GP Analytics, an effective tool for tracking and picturing payroll data from throughout the world. GP Manager combines global payroll procedures together with innovative analytics functions, to give you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, prioritizing internal legal know-how.

Key Features Overview

- Consolidating worldwide payroll processes into one main center while providing flexible combinations with existing suppliers and in-house operations.

- Map payroll information from any data source, featuring integrations with leading accounting software application.

- Quick implementation of software application and automated vendor onboarding.

Multi-vendor payroll for paying workers through different providers.

- Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout different regions.


Global Payroll Pricing

Starting at $3 per staff member.

Pros

- Quick setup with low execution costs, conserving time and resources.

- No require to change existing payroll operations or relied on local companies.

currency management and conversion functions for worldwide payroll.

- Advanced automation for payroll tasks throughout over 180 countries.

- Built-in compliance features with digitized audit tracks.

- Access to experienced client assistance for businesses of all sizes.

- Dedicated support available at no additional cost.


Cons

- Limited integration alternatives with third-party HR tools, though more alternatives are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your requirements, with complete integration with present payroll service providers and systems.

2. Paylocity

Paylocity is known for its versatility, using an extensive outsourced payroll service ideal for mid-market organizations. It also offers a suite of HR and labor force management solutions, consisting of advantages administration, time tracking, and talent management

- Payroll and HR management.

- Employee self-service website

- Advanced reporting and analytics

- Cloud-based payroll processing


Pricing:

- Strong HR services combination, flexible platform

- Robust reporting and analytics

- Includes a mobile app


Cons:

- Some functions need a learning curve

- Pricing can be greater than competitors

- Occasional system lag

- Limited international payroll capabilities

- Customization might require technical proficiency.

3. Gusto

Gusto is a simple and budget-friendly payroll contracting out service, specifically fit for small companies. Known for its transparent prices and ease of use, it also uses advantages administration.

- Automated tax filing and payments

- Employee advantages management

- Time tracking and PTO management

- HR services combination


Pricing:

Starts at $39/month + $6 per staff member.

- Affordable and simple to use.

- Offers health insurance, 401( k), and other advantages.

- Handles federal, state, and regional tax filings.


Cons:

- Not ideal for services with a big, intricate workforce.

- Only available for U.S.-based employees and professionals.

- Personalized support is just offered at greater tiers.

- Limited versatility for unique payroll structures.

- Slower processing times for new organizations compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted international payroll option especially developed for large business. It offers effective multi-country payroll software application, along with sophisticated analytics for in-depth insights into payroll information.

- Global payroll services

- Tax regulations compliance tools

- HR services combination


Pricing:

- Offers 24/7 client service with payroll specialists.

- Automates tax filings, payroll computations, and guarantees compliance with guidelines.

- Connects with various accounting software and HR tools.


Cons:

- Pricing can be high compared to competitors with simpler payroll requirements.

- Added fees for tax filings, year-end reports, and particular features.

- Initial setup can be lengthy and might need extensive training.

- While support is offered 24/7, response times and quality may vary.

5. Paychex

Paychex is a popular option for small to medium-sized businesses, providing a series of payroll and HR services. Its intuitive platform makes sure easy management.

- Automated payroll processing

- Employee benefits administration

- Time and attendance tracking

- HR services for compliance


Pricing:

- User-friendly client service

- Strong compliance support for tax and labor laws

- Mobile app for simple payroll management on the go


Cons:

- Pricing can be greater compared to some rivals

- Some advanced functions come at an additional expense

- Reports and personalization choices can be limited

- Occasional delays in client assistance reaction times


6. Square

Square's payroll services are ideal for small companies, specifically those already utilizing Square for payments, offering easy combinations, automated tax filings, and direct deposit alternatives.

- Simple payroll management

- Direct deposit and tax filing

- PTO and time-off tracking

- Integration with Square POS


Pricing:

$ 35/month + $5 per staff member.

- Seamless combination with Square POS

- Competitive prices, especially for small companies with hourly workers.

- Simple and intuitive design


Cons:

- Lacks advanced HR tools and advantages administration that larger enterprises might need.

- Best matched for retail, restaurants, and little service-based services, but may not be ideal for extremely complex payroll needs.

- Payroll reporting features are more standard compared to rivals.

- Only available for services running within the U.S.

7. UKG Ready

UKG Ready is a comprehensive payroll outsourcing solution that combines payroll with advanced HR services, ideal for mid-market services.

Key Features:

- Payroll and HR services

- Workforce scheduling and time tracking

- Employee self-service choices

- Compliance with tax guidelines


Pricing:

- Can integrate with HR, labor force management, and accounting software.

- Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

- Provides detailed analytics into payroll trends, labor costs, and compliance dangers.


Cons:

- Can be too complex for small organizations with a high knowing curve.

- Might be more expensive than some easier payroll services, especially for small companies with tight budgets.

- Some companies might find specific features require IT support or additional customization efforts.
- Some users report disparities in customer care action times and problem resolution.

8. Justworks

Justworks uses payroll outsourcing in addition to robust HR services, making it a perfect option for small companies with hourly and employed non-exempt employees.

- Payroll processing and tax filing

- Employee advantages and insurance coverage

- 401( k) management

- HR services and employee's settlement


Pricing:

Starts at $49/month per worker.

- Simplifies payroll processing and tax filings.

- Intuitive and easy-to-use control panel for workers and administrators.

- Combines payroll, benefits, compliance, and HR tools in one platform.


Cons:

- More affordable for mid-sized services than little teams.

- Less flexibility in payroll and HR tools compared to some standalone solutions.

- Requires companies to co-employ employees, which might not match all organization structures.

- Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies powerful payroll options and HR services to companies of all sizes.

Key Features Overview:

- Automated payroll processing

- Tax guidelines compliance

- HR services for labor force management

- Employee self-service features


Pricing:

Custom pricing based upon the scope of the company.

Pros:

- Employees can manage their own payroll, advantages, and tax documents.

- Offers thorough functions to protect delicate employee data.

- Advanced analytics supply valuable insights into labor force costs, turnover, and performance.


Cons:

- Compared to other payroll services, Paycom can be costly, especially for little or midsize businesses.

- New users may require substantial training to totally make use of the platform.

- Some users report that workflow modification and reporting options have restrictions.

- While client service is available, some users experience sluggish action times or problem solving complex concerns.

- Compared to rivals, Paycom has less combinations with other service software application, requiring more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll services readily available, how do you select? As a first step, it's crucial to take your service's size and requires into consideration. Small services might choose an easier, cost-effective option, while larger services require more detailed services.

Ensure the supplier incorporates smoothly with your existing HR services, accounting tools and internal workflows to decrease disruptions. An option that takes months to embrace can significantly impact your company - try to find providers that provide quick and basic onboarding.

At Playroll, we comprehend the challenges at hand. Above all, we are devoted to providing tailored client service, for organizations of all sizes. Our platform integrates automated, easy-to-implement global payroll management software application with hands-on assistance. All in the name of making global payroll and expansion truly simple.