9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways employing an external company to manage payroll tasks such as combining payroll information, calculating salaries, handling tax guidelines, administering staff member benefits, and ensuring prompt payroll.

Outsourcing payroll not just conserves organizations time however also guarantees compliance with legal requirements. Outsourcing to a payroll professional can assist avoid problems that develop with internal payroll, like keeping up to date with altering tax laws or manually repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized solutions with user-friendly interfaces, smooth combinations with human resources and accounting software application, and scalability to fulfill the requirements of companies of all sizes. These functions guarantee complete payroll management, whether you're handling a few staff members or a worldwide workforce.

Security and Compliance

Each option was assessed for its capability to safeguard sensitive information and ensure compliance with ever-changing tax regulations and labor laws. Strong security procedures and current compliance credentials are essential for decreasing risks and avoiding charges.

Customer Support

We considered the availability of responsive customer assistance, training resources, and continuous assistance to guarantee businesses can rely on their chosen payroll supplier. Comprehensive assistance helps prevent payroll mistakes and deals with problems quickly when they emerge.

Reputation

To guarantee dependability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry recognition and third-party audits, to verify each tool's efficiency and trustworthiness. A strong reputation shows a track record of providing consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the assessment of business on these variety of criteria, we have actually developed the supreme list for the finest payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a thorough solution for managing international payroll and employment, making it perfect for businesses of any size. The platform's Employer of Record (EOR) services make it possible for seamless payroll processing for both worldwide staff members and specialists in over 180 countries.

Playroll offers a Global Payroll Management service that offers companies complete control and versatility to incorporate their preferred payroll suppliers per area, without any requirement to rip and replace their current set-up at good time and cost. The services consist of GP Analytics, a powerful tool for tracking and picturing payroll information from throughout the world. GP Manager combines international payroll procedures along with sophisticated analytics features, to offer you more oversight of international payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide employment services, focusing on internal legal expertise.

Key Features Overview

- Consolidating global payroll processes into one central hub while providing flexible combinations with existing suppliers and internal operations.

- Map payroll information from any data source, including combinations with leading accounting software.

- Quick deployment of software application and automated vendor onboarding.

Multi-vendor payroll for paying workers through different suppliers.

- Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across different areas.


Global Payroll Pricing

Starting at $3 per employee.

Pros

- Quick setup with low application expenses, saving time and resources.

- No require to change existing payroll operations or relied on regional providers.

- Real-time currency management and conversion functions for international payroll.

- Advanced automation for payroll tasks across over 180 countries.

- Built-in compliance features with digitized audit trails.

- Access to well-informed customer assistance for organizations of all sizes.

- Dedicated assistance readily available at no additional expense.


Cons

- Limited combination options with third-party HR tools, though more options are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your requirements, with full combination with existing payroll service and systems.

2. Paylocity

Paylocity is known for its versatility, using a comprehensive outsourced payroll service ideal for mid-market companies. It also supplies a suite of HR and workforce management solutions, including advantages administration, time tracking, and talent management

- Payroll and HR management.

- Employee self-service portal

- Advanced reporting and analytics

- Cloud-based payroll processing


Pricing:

- Strong HR services integration, flexible platform

- Robust reporting and analytics

- Includes a mobile app


Cons:

- Some features need a finding out curve

- Pricing can be greater than rivals

- Occasional system lag

- Limited global payroll abilities

- Customization might need technical proficiency.

3. Gusto

Gusto is an easy and budget friendly payroll contracting out service, particularly matched for small companies. Known for its transparent rates and ease of use, it also offers benefits administration.

- Automated tax filing and payments

- Employee advantages management

- Time tracking and PTO management

- HR services integration


Pricing:

Starts at $39/month + $6 per employee.

- Affordable and simple to use.

- Offers health insurance, 401( k), and other advantages.

- Handles federal, state, and regional tax filings.


Cons:

- Not perfect for businesses with a big, complicated workforce.

- Only offered for U.S.-based workers and specialists.

- Personalized assistance is just available at greater tiers.

- Limited flexibility for unique payroll structures.

- Slower processing times for new services compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll solution especially developed for big enterprises. It supplies powerful multi-country payroll software, together with innovative analytics for thorough insights into payroll information.

- Global payroll solutions

- Tax regulations compliance tools

- HR services combination


Pricing:

- Offers 24/7 client service with payroll professionals.

- Automates tax filings, payroll estimations, and guarantees compliance with regulations.

- Connects with various accounting software application and HR tools.


Cons:

- Pricing can be high compared to rivals with simpler payroll needs.

- Surcharges for tax filings, year-end reports, and specific features.

- Initial setup can be time-consuming and may need substantial training.

- While support is offered 24/7, response times and quality may vary.

5. Paychex

Paychex is a popular option for small to medium-sized organizations, offering a variety of payroll and HR services. Its user-friendly platform guarantees simple management.

- Automated payroll processing

- Employee benefits administration

- Time and participation tracking

- HR services for compliance


Pricing:

- User-friendly client service

- Strong compliance support for tax and labor laws

- Mobile app for easy payroll management on the go


Cons:

- Pricing can be greater compared to some competitors

- Some advanced functions come at an additional cost

- Reports and personalization options can be limited

- Occasional delays in customer assistance response times


6. Square

Square's payroll services are ideal for little organizations, especially those already utilizing Square for payments, offering simple integrations, automated tax filings, and direct deposit alternatives.

- Simple payroll management

- Direct deposit and tax filing

- PTO and time-off tracking

- Integration with Square POS


Pricing:

$ 35/month + $5 per worker.

- Seamless combination with Square POS

- Competitive pricing, specifically for small companies with hourly staff members.

- Simple and intuitive style


Cons:

- Lacks sophisticated HR tools and benefits administration that bigger business might need.

- Best fit for retail, restaurants, and small service-based companies, however may not be perfect for extremely complex payroll requirements.

- Payroll reporting features are more basic compared to rivals.

- Only offered for services operating within the U.S.

7. UKG Ready

UKG Ready is a comprehensive payroll outsourcing option that combines payroll with innovative HR services, perfect for mid-market businesses.

Key Features:

- Payroll and HR services

- Workforce scheduling and time tracking

- Employee self-service alternatives

- Compliance with tax guidelines


Pricing:

- Can integrate with HR, workforce management, and accounting software.

- Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

- Provides in-depth analytics into payroll trends, labor costs, and compliance threats.


Cons:

- Can be too complex for small companies with a high learning curve.

- Might be more pricey than some simpler payroll services, particularly for small companies with tight budget plans.

- Some organizations may find specific functions need IT support or extra modification efforts.
- Some users report disparities in customer support response times and problem resolution.

8. Justworks

Justworks uses payroll outsourcing in addition to robust HR services, making it a perfect choice for little businesses with hourly and employed non-exempt workers.

- Payroll processing and tax filing

- Employee advantages and insurance

- 401( k) management

- HR services and worker's settlement


Pricing:

Starts at $49/month per employee.

- Simplifies payroll processing and tax filings.

- Intuitive and easy-to-use dashboard for employees and administrators.

- Combines payroll, advantages, compliance, and HR tools in one platform.


Cons:

- More cost-effective for mid-sized companies than small groups.

- Less flexibility in payroll and HR tools compared to some standalone services.

- Requires business to co-employ employees, which might not suit all service structures.

- Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides powerful payroll services and HR services to companies of all sizes.

Key Features Overview:

- Automated payroll processing

- Tax regulations compliance

- HR services for labor force management

- Employee self-service functions


Pricing:

Custom pricing based on the scope of the organization.

Pros:

- Employees can manage their own payroll, benefits, and tax files.

- Offers detailed functions to safeguard sensitive worker data.

- Advanced analytics supply important insights into workforce expenses, turnover, and efficiency.


Cons:

- Compared to other payroll solutions, Paycom can be costly, specifically for little or midsize services.

- New users may require significant training to completely use the platform.

- Some users report that workflow personalization and reporting options have restrictions.

- While customer support is readily available, some users experience slow response times or difficulty dealing with complex concerns.

- Compared to competitors, Paycom has less integrations with other service software, requiring more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll solutions readily available, how do you choose? As a primary step, it's vital to take your company's size and needs into factor to consider. Small companies might prefer a simpler, affordable solution, while bigger businesses require more extensive services.

Ensure the company incorporates smoothly with your existing HR services, accounting tools and internal workflows to decrease disruptions. A service that takes months to embrace can substantially impact your service - try to find suppliers that provide quick and easy onboarding.

At Playroll, we understand the challenges at hand. Above all, we are committed to providing individualized client service, for businesses of all sizes. Our platform integrates automated, easy-to-implement global payroll management software with hands-on assistance. All in the name of making international payroll and growth really easy.